Running an acupuncture clinic is more than offering great care — it also requires managing appointments, keeping track of client visits, and making sure your calendar stays full without confusion. If you’re still using pen and paper or relying on back-and-forth emails, it’s time to consider switching to a modern acupuncture scheduling software that simplifies your workflow.
In this post, we compare the top software tools that acupuncture practitioners trust, with a focus on non-technical users. Whether you’re a solo practitioner or manage a growing TCM clinic, this guide will help you pick the right tool for your specific needs.
1. JaneApp – A Full-Featured Practice Management Platform
JaneApp is a favorite among TCM clinics across North America. It offers far more than just appointment booking — it’s a complete system for managing patients, billing, documentation, and reminders.
Many acupuncturists love JaneApp because it was built with allied health providers in mind. It’s easy to use but packed with depth — ideal for solo practitioners and larger wellness clinics alike.
Top Features
- Fully HIPAA and PIPEDA compliant — crucial for protecting patient data.
- Online booking with customizable availability and intake forms.
- Automated email and text reminders reduce no-shows.
- Integrated charting for acupuncture-specific note templates and SOAPs.
- Insurance billing, receipts, and financial reporting built-in.
- Payment processing via Stripe and integrations with tools like Zoom.
Pros
- Extensive features tailored to healthcare and TCM clinics.
- Clean interface that’s easier to learn than some all-in-one systems.
- Excellent customer support and training materials.
Cons
- Can feel like “too much” if you just want a basic booking tool.
- More expensive than simpler systems, starting at $79/month.
If your clinic is growing and you want everything in one place — from charting to payments — JaneApp is a solid long-term choice. Learn more in this in-depth practitioner review.
2. Acuity Scheduling – Simple, Reliable Booking With Custom Branding
Acuity Scheduling is a very popular option among solo acupuncturists who want something lightweight, affordable, and easy to customize. It’s now part of the Squarespace platform, which makes it ideal if you already use or are considering a Squarespace website.
Top Features
- HIPAA-compliant version available (Powerhouse plan or higher).
- Branded booking page — customize with your logo, colors, and language.
- Automated email and SMS reminders.
- Customizable intake forms and service descriptions.
- Integrates with Google Calendar, Zoom, Stripe, PayPal, and more.
- Online payments, tips, gift certificates, and discount codes supported.
Pros
- One of the most beginner-friendly tools on the market.
- Quick setup with drag-and-drop controls and excellent tutorials.
- Affordably priced starting at $16/month, with HIPAA at $49/month.
Cons
- Reporting and analytics features are limited for larger practices.
- Some functions require integrations with third-party tools.
If your goal is to keep things simple but professional, Acuity is an excellent fit — especially if you want to accept payments online and reduce no-shows through automation.
Looking to integrate Acuity with your website? Check out our acupuncture website design service for seamless scheduling integration.
3. Schedulicity – Affordable Scheduling With Built-In Marketing
Schedulicity is a flexible booking platform made for small wellness businesses. It’s popular among acupuncturists because it combines appointment management with email marketing and client engagement features.
Top Features
- HIPAA-friendly data handling (while not officially HIPAA-certified, it’s built for health and wellness professionals).
- Online booking through a personalized profile page.
- Integrated email marketing tools — send newsletters or reminders.
- Service-based promotions and auto-generated client rebooking reminders.
- Credit card capture, cancellation protection, and payment processing.
Pros
- Easy to use, with little to no learning curve for solo providers.
- Built-in client communication tools save time.
- Multi-location support for clinics with more than one site.
Cons
- No EMR/charting system — must be used alongside separate software for patient notes.
- Some clinics outgrow the basic marketing features quickly.
Schedulicity is best for solo acupuncturists or smaller clinics that want simple scheduling plus occasional email outreach — without needing multiple systems. Read practitioner feedback via Schedulicity’s TrustRadius reviews.
4. Google Booking Page – Seamless Integration With Google Search
The Google Booking Page is part of Google’s Reserve with Google feature. It allows patients to book appointments with your clinic directly from Google Search and Google Maps — without needing to visit your website. You must use an approved scheduling provider that integrates with Google (JaneApp, Schedulicity, and others are eligible).
Top Features
- Book appointments directly from your Google Business Profile.
- Seamless mobile-first experience for patients.
- Works alongside your existing booking system if integrated properly.
- Excellent for improving local SEO and visibility in search results.
Pros
- Very easy for new patients to discover and book instantly.
- Reduces friction by skipping website navigation.
- Free feature when using an approved scheduling provider.
Cons
- Limited customization — you can’t edit layout or messaging.
- Must use a supported provider like Jane, Mindbody, or Schedulicity.
If you’re already listed on Google and want to increase bookings without changing systems, enabling the Google Booking Page can significantly boost conversions. Learn how to optimize your listing in our guide on Google Business Profile for acupuncturists.
More info: Reserve with Google Help Page
5. Calendly – Streamlined Appointment Booking for Simplicity Seekers
Calendly is a general-purpose scheduling tool widely used by consultants, educators, and solo professionals. While it isn’t built specifically for medical or wellness clinics, it’s a strong option if you’re looking for the simplest way to offer online bookings — especially for discovery calls, consultations, or follow-ups.
Top Features
- Clean, branded booking page with real-time availability.
- Integrates with Google Calendar, Zoom, Stripe, and PayPal.
- Embeds easily into websites or links in emails/social media.
- SMS and email reminders for upcoming appointments.
- Supports multiple event types — consults, follow-ups, check-ins.
Pros
- Extremely easy to set up and manage — no training needed.
- Free plan available with core features.
- Ideal for clinics offering short discovery or intake calls.
Cons
- Not designed for healthcare — lacks charting, HIPAA, or intake forms.
- May not suit full-scale appointment scheduling for clinical visits.
Calendly works well if your clinic offers complimentary consultations, onboarding calls, or non-treatment sessions. For complete patient management, pair it with other tools or contact our team to integrate it effectively.
Comparison Overview: Which Scheduling Software Fits Your Clinic?
Each acupuncture scheduling software has its own strengths. Your choice will depend on your clinic size, goals, and how much control or automation you need. Below is a quick comparison of the tools we’ve reviewed to help you decide more easily.
| Software | Best For | HIPAA Compliant | Price Range | Key Strength |
|---|---|---|---|---|
| JaneApp | Full-service clinic management | Yes | From $79/month | All-in-one with charting and billing |
| Acuity | Solo practitioners | Yes (Powerhouse plan) | From $16/month | Easy to use and customizable |
| Schedulicity | Small clinics with marketing needs | HIPAA-friendly | From $20/month | Built-in email marketing tools |
| Google Booking Page | Improving visibility via search | Varies by provider | Free (requires integration) | Booking directly via Google Search |
| Calendly | Simple consultations and meetings | No | Free – $12/month | Fast setup for calls or check-ins |
Not sure which one is right for your clinic? You can always start with a simple tool like Acuity or Calendly, then upgrade to JaneApp or Schedulicity as your needs grow. If search visibility is your priority, adding a Google Booking Page is an easy win.
Choosing the Right Scheduling Tool for Your Acupuncture Clinic
Making the right choice isn’t just about features — it’s about fit. Your clinic has a unique rhythm, and the tool you use should support that rhythm, not complicate it.
Here are a few practical recommendations based on your practice type:
- If you’re a solo provider focused on simplicity and automation — try Acuity Scheduling or Calendly.
- If you need built-in charting and admin tools — go with JaneApp.
- If marketing and communication tools matter — look into Schedulicity.
- If local discovery and ease of booking are top priorities — activate your Google Booking Page.
Ultimately, your choice should save time, reduce stress, and help you book more patients — not just look good on paper.
Need Help Setting Up Your Booking System?
Most acupuncturists don’t have the time or desire to figure out scheduling software, integrations, or online automation. That’s where we come in.
At Acupuncture Marketing Pros, we help solo practitioners and small TCM clinics choose, configure, and integrate the right booking system — saving you time while improving your patient experience.
